Virtual Conference FAQ

We are moving the Great Plains IDEA Annual Conference to an online format.  The GP IDEA staff has tried to anticipate some of your questions and provide easy-to-find answers in this FAQ.  If you don't see your question, chances are you aren't the only person wondering it, so please contact us by emailing Kathryn Harth.

  • What does it mean to move an in-person conference to an online conference?

    Rather than meeting face-to-face in Kansas City, we will use Zoom to schedule virtual meetings. You will still need to register for the parts of the conference you plan to attend and arrive on time at your scheduled meetings by using a URL to get into your Zoom meeting space.  There will be no cost to attend the virtual conference.

    Some of the face-to-face events have been cancelled because they are not as effective when recreated in an online environment.  For example, the evening reception where we celebrate award recipients and member teaching achievements will not be nearly as inspiring or allow the alliance community to network and learn from each other if it’s not held in person.  Therefore, we are cancelling the reception. The award recipients will be honored through a special edition of our newsletter, the Alliance Insider, press releases will be shared with universities and communities, and we will recognize these individuals and programs at next year’s annual conference.

  • When is my program meeting?

    Program meetings will take place on Monday, April 20 and Tuesday, April 21.  The GP IDEA staff is currently working with each faculty coordinator to confirm meeting times.  Additional information will be shared using your program listserv the week of March 23.

  • How do I access my program meeting if it's online?

    We will be using Zoom to conduct our virtual meetings.  Each program will have a unique URL just for their virtual meeting room.  URLs will be shared through the Member Portal and listservs the week prior to the conference.

  • Are all meetings and events that were originally scheduled still going to happen in the online conference?

    Unfortunately, some face-to-face events are cancelled because they are less valuable when recreating in an online environment.  The following events or meetings have been cancelled:

    • Sunday, April 19:  Faculty Learn Shop
    • Monday, April 20:  Faculty Coordinator Meeting and Breakfast, Evening Awards Reception
    • Tuesday, April 21:  Department Chair and HS Board Breakfast, Lead Institution & Campus Coordinator Update

    Visit the schedule webpage to learn more about the events and meetings that are happening.

  • How do I cancel my hotel reservation?

    To cancel your hotel reservation, go to the hotel’s Manage Your Stay webpage, enter your confirmation number and last name, then select “cancel” your reservation.  You may also call the reservation number at 800-496-7621.

  • How or when will I be refunded my registration payment?

    Registration fees will be refunded via the same method used for payment.  It may take 10-14 business days to receive your refund. If you paid by check, it may take much longer given that many offices across many universities are temporarily shut down to mitigate the spread of COVID-19.  If you have questions about your refund, please contact registration@ksu.edu

    Great Plains IDEA and Kansas State University are not responsible for other costs, charges or expenses, including cancellation/change charges assessed by airlines or travel agencies.

  • What if I already cancelled my registration and paid the $25 cancellation fee?

    Cancellation fees will be refunded.  The $25 fee will be refunded via the same method used for payment.

    It may take 10-14 business days to receive your refund.  If you paid by check, it may take much longer given that many offices across many universities are temporarily shut down to mitigate the spread of COVID-19.

  • Is it cancelled or canceled?

    Great question!  It can be either one.  Enjoy this helpful grammar lesson from Dictionary.com.

  • How do I register for the virtual conference?

    This online version of the annual conference is free to attend.  To help us prepare for this unique approach, we ask that you register for the meetings and events you will attend.  A link to the virtual conference registration form will be sent the week of March 23.

  • How do I know if my registration went through?

    After you register using our online form, you will automatically be sent an email from Amanda Burris with the subject line "2020 Virtual Conference Registration."  The email will include a summary of your registration.

    If you need to make changes to your registration, please contact Amanda Burris.

  • How much does this virtual conference cost?

    This online version of the annual conference is free to attend.  We do ask that you register for the meetings and events you will attend using our online registration form that will be available the week of March 23.

  • Who should attend the virtual conference?

    Administrators, faculty, staff, and campus coordinators from member universities are invited to this virtual conference.  These are all of the same people who are invited to attend when the conference is face-to-face. 

  • When will the 2021 conference be taking place?

    The 2021 conference will take place February 28-March 3, but the location has not been selected.  The Great Plains IDEA staff is currently reviewing proposals from hotel properties in four cities: Kansas City, Omaha, Des Moines, and Oklahoma City.  We plan to make the final decision soon and will announce it through our usual channels: listservs, the website, and the Alliance Insider, which is our monthly newsletter.

  • You mean I have to wait a whole year to eat one of those delicious chocolate bars?

    Fortunately or unfortunately, depending on where you live and how you feel about the GP IDEA chocolate bars, we have already received the shipment of chocolate bars that we had planned to bring to the 2020 conference.  With our change in conference location from Kansas City to virtual meetings, we have an awful lot of chocolate bars for just six women. You are welcome to come see us in Manhattan, Kansas, after this national emergency has passed, and claim a couple for yourself!  Otherwise, if all goes as planned, you’ll have to wait until the 2021 conference.